Closing Date: Open until filled
Starting Date: As soon as possible
Hours: 40 hours/week (1 FTE)
Indication of Gross Monthly Salary (1 FTE): €2,500 - €2,900
Location: Apeldoorn Campus – Spoorstraat Location
Are you an enthusiastic and organised administrative talent? Are you solution-oriented and can keep your cool when faced with a puzzle? Are you ready to work with many stakeholders from different nationalities in a truly international, family-like working environment?
Tasks & Responsibilities:
-Timetable Management:
- Create and maintain timetables throughout the academic year, following Wittenborg’s unique block system.
- Coordinate with faculty across different programmes and study locations to ensure timely planning and adjustments of timetables in accordance with teaching plans.
- Handle ad-hoc timetable changes due to unforeseen circumstances and communicate updates to stakeholders in a timely manner.
- Collaborate with internal stakeholders, such as Head of School, to ensure efficient planning and resource utilisation.
-Registry, Billing & Administrative Support:
- Assist with billing processes for current students.
- Assist with managing and maintaining the student information system (Osiris) and other databases, ensuring data accuracy and consistency.
- Support the Registry team with tasks such as student records management, reporting, and data analysis.
- Serve as a backup for finance-related activities, ensuring continuity during peak times or staff absences.
Requirements:
- Minimum of bachelor-level qualifications.
- Excellent verbal and written English communication skills.
- Demonstrable experience in working with ERP systems and ICT databases.
- Excellent problem-solving and organisational skills, with the ability to work independently and manage multiple tasks, prioritise and plan ahead.
- Able to collect, collate, analyse, and interpret data collaboratively.
- Accurate, trustworthy and responsible.
- Confident in coordinating with diverse stakeholders.
Nice to Have (Bonus Points):
- Experience with timetabling or scheduling software such as Syllabus Plus or Scientia Enterprise.
- Experience with SQL Database and Oracle BI Publisher Enterprise.
- Background in billing systems or finance-related software.
What We Offer:
- A multicultural, highly motivated, and results-driven environment where over 100 nationalities work, study, innovate, and socialise together.
- Travel cost compensation based on Wittenborg’s travel cost policy.
- Collective pension scheme from day one.
- Recognised IND sponsor status, with the ability to apply for highly skilled migrant residence permits.
Application Procedure:
If you are interested in this role, please send us your application, including CV, motivation letter, and 1-2 references, to hrm@wittenborg.eu with the subject “Application - Timetable & Registry Administrator”.
We will review incoming applications on an ongoing basis and get back to you as soon as possible.
We are looking forward to receiving your application! If you have any questions, please contact hrm@wittenborg.eu.